Bid and Tender Coordinator at Oilserv Limited

Key Deliverables

Will be responsible for introducing and coordinating the bid response process, developing and maintaining a knowledge base of ‘standard’ answers and templates as well as identifying ways to improve the quality, consistency and efficiency of the bid response process.
Take responsibility for commercial submissions, tenders, pre-bid stage activities, facilitating pre-bid qualification, and respond to all relevant bids and tenders in the market and budget offers where required.

Key Task and Responsibilities

Source for available bids in the market, request and management of quotations from sub suppliers.
Coordinate all the bid-related activities with the entire bid team from kick off to bid delivery.
Engage with the identified Subject Matter Experts (SMEs) and Bid Writers who will be responsible for responding for providing content in response to the tender document.
Ensure a bid delivery plan is in place and that the team is aware of their role in the bid delivery and have availability.
Compile, edit, and proofread commercial proposals which contain technical content and designs ensuring that these are presented in a professional and concise manner.
Ensuring that the most appropriate and relevant solutions for each bid are effectively pulled together from all parts of the business
Review and revise documents prepared by others and coordinate the preparation of those materials in a completed bid document.
Lead and coordinate the preparation of the bid ensuring that other contributors provide information on time to the correct standard answering the client’s needs
Develop knowledge of business, its products and services by reading and review previous bid and design documents and spending time with pre sales, technical and commercial functions.
Develop computer based document store and reference materials.
Review and improve other customer materials and develop a consistent set of standards for other commercial functions to follow.
Develop a set of standard templates for less complex bids.
Achieve the overall business tender target value and ensuring quality submissions of all bids.
Management of all aspects of the bid process to ensure deadlines are met.
Keep accurate historic bid records (outcomes, win, losses) and produce KPI reports for the wider business
Perform other related duties and functions as assigned.

Job Requirements & Qualifications

Bachelor's Degree/HND in mechanical or civil engineering or management.
12 – 15 years’ experience in business development, bid and tendering.
Ability to communicate at all levels.
Ability to multi-task and prioritize work.
Organizational and planning skills.
Knowledge of the operations, services, and activities of a facilities maintenance program
Proficiency in Microsoft Office package including Outlook.
Proven experience in winning bids.