Procurement Personnel at Daiik Engineering Ltd

Responsibilities

Supplier evaluations, negotiating contracts, managing the centralized vendor database, and ensuring compliance with procurement policies.

Key Focus Areas: Cost savings, process improvement, and strategic sourcing.

Development of a Centralized Vendor Database: A single, centralized repository is crucial to eliminate duplicate records and streamline procurement workflows.

Implementation: Utilize ERP systems or specialized vendor management software to house all supplier information, contracts, and performance metrics in one place.
Features: Digital onboarding, automated data collection, and real-time updates of vendor profiles.
Benefits: Increased transparency, improved risk management, and faster supplier onboarding.

Proper Vendor Registration and Verification System: A robust system ensures that only credible, compliant, and reliable vendors are engaged, reducing risk and fraud.

Registration Process: Create a standard digital form to gather essential documents: Company registration (CAC), Tax Clearance Certificate (3 years), and proof of similar supplies.
Verification Measures: Conduct mandatory background checks on vendor legitimacy, verify bank details, and review financial stability (KYB – Know Your Business).
Periodic Review: Re-evaluate registered vendors annually to ensure compliance with updated tax documents and performance standards.

Standardization of Procurement Procedures: Establishing standardized operating procedures (SOPs) guarantees fairness, transparency, and accountability, particularly when aligned with regulatory frameworks like the Public Procurement Act.

Standard Documents: Implement uniform template forms for requisitions, purchase orders, and Request for Quotation (RFQ) or Proposal (RFP).
Process Flow: Define clear, multi-step approval workflows involving user departments, procurement, and finance.
Transparency: Ensure all bidders are given equal opportunity and that evaluation criteria are consistent and documented.

Implementation of Annual Contracting Frameworks.
Supply Chain Experts: Annual contracts provide cost stability, reduce administrative burdens, and ensure timely supply of goods and services.

Framework Agreements: Set up long-term contracts with key suppliers for commonly procured items to fix prices and terms for a set period, such as the 2025 – 2027 period.
Volume Leveraging: Consolidate procurement needs across the organization to negotiate better rates, utilizing pre-qualified vendors.
Monitoring: Regularly track supplier performance against the negotiated terms to ensure quality and timely deliver.

Requirements

Minimum Education: B.Sc. / HND qualification in Supply Chain Management, Business Administration, Engineering, or relevant Social Sciences.
Preferred Qualifications: An MBA or a post-graduate diploma in Supply Chain Management or Logistics is an added advantage.
Requirements: At least 2 – 4 years of experience, proficiency in ERP systems (SAP, Oracle) and Microsoft Excel, and strong negotiation skills.
Professional Certifications: High value is placed on certifications from Chartered Institute of Procurement and Supply (CIPS),Nigerian Institute of Purchasing and Supply Management (NIPSM), or Certified Professional in Supply Management (CPSM).
Core Experience: 2 – 5+ years of procurement experience within the oil and gas sector (upstream or downstream).
Mandatory Requirements:Completed NYSC discharge certificate or exemption letter.

Key Skills & Knowledge Needed:

Regulatory Knowledge: Deep understanding of Nigerian Oil and Gas Industry Content Development (NOGICD) Act and Nigerian Upstream Petroleum Regulatory Commission (NUPRC) guidelines.
Technical Proficiency: Proficiency in ERP systems such as SAP or Oracle.
Core Competencies: Strong vendor sourcing, negotiation, and contract management skills.
National Electronic Labour Exchange — NELEX+3

Targeted Roles and Requirements:

Procurement Officer:Bachelor’s degree, 2 – 3+ years of experience, familiarity with procurement software.
Contracts & Procurement Specialist:Degree in Engineering or Supply Chain, 5+ years of experience, expertise in EPC/EPCM contracts.
Head of Procurement:Bachelor’s degree + Masters (MBA), 5 – 10 years of experience with 3 years in a managerial role.

Typical Certification Bodies:

CIPS: Chartered Institute of Procurement and Supply.
NIPSM: Nigerian Institute of Purchasing and Supply Management.
ISM: Institute for Supply Management.
SPESSE: Nigeria Procurement Certification Programme.